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Utilizing Data to Increase Inter/Intrastate Coordination: The Importance of TX-NGS and MSIX

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During this session, attendees will delve into the significance of having clear, precise, and timely data in the identification and support of migratory students moving across Texas and other states. The presenters will examine the impact of accurate data entry on the usability of student records within TX-NGS and MSIX. Furthermore, the session will explore reports that can enhance the effectiveness of Identification and Recruitment (ID&R) efforts and services. Explore how our state and national databases can become invaluable tools in the service of migratory children and youth.

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the session is being recorded okay and we will be having the flight bag and the reporting I don't know website and we'll notify you later time when I meet yourself when you have a question or if you want to put in chat I'll be monitoring the past about and also at the end of this session you will be getting an evaluation any any since you would like to have them and also the whole session in general and then at the end of the afternoon you'll be getting an evaluation for the overall conference so we also welcome your honesty thank you well hi everyone good morning thank you for joining us on this Valentine's Day I'm getting butterflies because I'm presenting not because he always loved me which I don't know what kind of butterflies I feel like Thanking us for this gift of you making me more to little harder on Valentine's Day welcome to the program is out of autism person we've been working with you yes it's a lot to take in but it's a fabulous program to me has been very rewarding yesterday's parents session I love to attend because it's a it's a test of everything that we're doing and the little rewards like that seeing the kids seeing how the program has helped other people is just very rewarding for me so thanks for that my name is Coronavirus I Am The Specialist who works with MEP systems I am the help desk manuals training State training and working on site and I would for me good morning when I guess everybody just happy Valentine's Day thank you for being here and you don't like yes but you don't like it is it is a holiday to celebrate love with romantic or otherwise what I was saying and we hear all the time from like different programs different companies that do we are family don't buy it from corporate but I'm telling you fruit is the waiting for a really really we act like I'm with you will find that there is a lot of love below 40 for serving our children and our family but also the support that they that you will find who you're calling Selleck did see a Miss Alvarez mentioning that you bring you but and it's a lot to take in but you will be supported I brought that I can promise you that you will find support weather is going to be calling another District ESC even though they're yes he's and we do have the initiatives and then we do have the state and we know that that we work better when we work together so like I mentioned earlier but I'll repeat it again going to have it like is just all stopping and you guys have to leave so we don't want interaction from you guys at the end of the day we know that a lot of you are the district-level another region in the Forefront in the US and the phone line so you guys are the ones that have to deal with those request deal with children moving in and moving out of your districts constantly end and the challenges that come with that so we don't want to hear from you as to how to alleviate some of that it's supposed to happen with the car mobility and we're going to be focusing on a lock with technology just cuz you know I mean it's here we do have a state database we do have a national that way so we might as well use it so we that will go ahead and start it so our presentations utilizing data to is inter Interstate coronation the importance of tips and she has an M60 when we covering some report thank you notes for that title it's a mouthful it was very inviting everybody want to be here so as a good it's a hit Anderson Just a couple right on your way we have required sta we have to put that on everything we also have a legal one but I forgot to put it in there but basically it's like we're not lawyers and this is information division formation that we have it at a tea if they are subject to change so just keep that in mind a quick second is really important for olicity 8 to know who's attending our session and Wilson going to have a valuation survey and I'll go ahead and put the link on the they are the link for the tenants what it really is important to know who is attending because that gives us an idea of the type of audience that we have because the fact is that you know depending on on the audience we do have two adopted a little bit the needs of our District staff are going to be different I need some original stock and even among regions and districts depending on the size of your program the needs are going to be very different so that gives us an idea of the type of audience that we have in and how we can be more responsive to you unique needs so if please take the time to to fill out at 10. Sorry but I appreciate it. Appreciate it. All right and then I went to no one the first and foremost happy valentine of course I have to do though we go together like burnt orange the Longhorns so sorry I guess it's okay I forgive you for today which one hug for everybody just wanted to shout out to Valentine's Day today and for the record I have no dog in that fight I went to the University of North Texas mean green all right so the objective so we won to understand the importance of data for the purpose of Interstate and Interstate coordination what do we mean by that what is interstate and intrastate coordination Everlasting you guys what is the interstate and intrastate how come when I do I know somebody has an answer what does it mean to you I have a good morning I've been at 9 today Dunedin services for students working together within the same state but also with different states where our students most you can do a better job than me for something if you want to continue to go ahead, how do we work together within the state but also with our neighbors with our apartment states can we we just have a very unique population that is highly mobile that means that the company moving I'm sure that he's not right for you guys to to have a family that's come to you this thing takes a few weeks and then leaves I mean it happens and sometimes our families do stay longer but sometimes they stay for the entire year and they deliver during the summer still you still have to have the level of coordination so we also want to explore the correlation between txnes which is our state database Management in M6 how how do these two work together subjects and uses and State this is the National Database so how do they work together how did the interaction of the influence each other and then the use of M6 supposed to provide information for my planning their analysis and compliance with the name six regulation and we'll also take a look at something and you have two ports I can can be useful when it comes to do coming down in coordination and collaboration among students all right where's the fun parts of or you can put it on the chat musically challenged anything but I mean I will try what's the song that you own I guess you moving in the morning sometimes we have that one day that you're like you know what I need to listen to man I feel like a woman that that's a good one I Will Survive I love that one I will share okay so you have those songs that you know oh I like that one Wake Me Up Before I Go oh I know that I'm Every Woman it's always later like 7:30 or maybe 7 in the morning getting to the office you stuck in traffic depending on where in U District or on your vision at my office is downtown Austin and that means I'm going to be driving 35 so I better find a song that is going to give me give me through it so I kind of think about it tired of us a sentence of them that we never go away right but yeah I'm glad you guys Don't Stop Believing I love that anything's okay I'd like any empty she's my age so I'm supposed to be for sure I love Beyonce too so I'm like I was telling him I'm going to let you like I like I have a variety of songs and people that I love I love Usher I will listen to it so, I will go to Blink-182 concert so anything and I love 80s too so I'm good I just love music makes me happy I just turned that around depends on the mood right or so hopefully you learn a little bit you about some of your call leasing in another when it comes to Temecula vacation this week a quick overview of the Memphis to ensure that all migratory children Bridge the challenging academic standards and gravel with a high school diploma or high school equivalency the person responsible citizenship for their learning and product appointment sounds great but what does that actually mean at the end of the day we want to make sure that our children receive their location that they are entitled to let us never forget that our children entitled to a quality of the yes that's challenges yes there are obstacles sometimes but then that's what we're here we're trying to alleviate some of that we're trying to support the potential is there always a little bit of additional support how does the Michaels location from work so we do have the Department of Education that funds the office of Elementary and secondary education Which Intel also supports the office to my location which is basically level and then it comes down to the magnification program at the state level with your son by ta which is date is our state director analysis program director in a program coordinator and then we have a regional support we have you guys are the district-level as well we have a partner States and other state that I also have different structures and also we have the initiative something we don't want to forget is that we but we that we look at a charity is how do we provide you guys with the tools in the level of support so you guys can serve your children in a in an effective and meaningful Manner and that's where the initiative comes in so we do have different niches and we don't want you to remember will it we have something that we can create more like you know what this is working this is helping us then we want to make sure that you guys are well. That way you can focus on on on a cyst in your children having to create new curriculum or new resources so does your something to keep in mind okay so I have another question so for my colleagues I have been in the program I started in the program in 2013 that means that as far as we still have the red box if you can come in in the program for a while do you remember the time I feel so happy we used to coordinate with sending and receiving districts in the past so I'll call you experience or better incentive program will you mind showing me how how did we used to do coordination when it came to a person without sending and receiving District facts absolutely yes facts the redback yes yeah we will remember the Red Bus you're like I don't think you guys watch SpongeBob but you can basically like we have technology makes it easier to have those patients yes phone calls let me explain the red bike a little bit to to the people that might not be aware of the red bag was basically has red bags that that we use for a district to print out reports and instead of information and put them all together put in give it to the families then the families will take that red bike with themselves whenever they're moving and then they could give that information pictures of receiving district with in Texas or with other states are the time you know what that was the best we could do and that and it work but as you can imagine it could be kind of hard to do things like our families don't have the luxury of caring too much do they cost on removing so adding an additional thing sometimes even there was a tiny little red by could be a problem they could be misplaced and you dealing with student information cell because we're in 2024 we do have techno do you know we can utilize we can utilize him sick so we definitely want to start thinking about that so what is the earth in years all the books in Texas I am sure you guys are aware of it I don't think we have any partner States but if you're if you're if you are from another state thank you so much for joining us with the ex and yes he's out that stayed out of the new generation system is an Innovative date house for system developed for the use of the internet so I can bet that a system technology dxn India communicates demographic educational in Shell data on my guitar is tuned to a locators throughout the nation we do that to you I'm 6 but for educators and in and call it in stop messed up in Texas access with the ex and years will give you access to a wealth of data when it comes to two students the T-Rex and yes we do we have read this one so many times where one player show me just text us the system would revolutionize in the process of Education students as well formation that word for migratory medication we have M6 as well and 6 is the national National electronic exchange the Battle of to link existing State migrants student records systems to collect consolidate and make critical applications and killed a table available to watch it's personal so as you know the different states have different data system so if you're in Texas we have the X and yes which is great but we can give access to the database to to Personnel outside of Texas so in order to alleviate that the creation of M6 came to be M6 is the repository of all data related to Michael three students that is collected by the different state systems so M6 is a very useful tool to ensure that you are getting the most up-to-date information about your children that I'm moving to other states you until you're all I said was in Texas but he's going to be more like the amount of data we collect injection years is more than what is collected for a 6-foot both are very useful that's our goal our goal is to Al right now or today so objective is to sure that we utilize those reports and be able to merge them and talk about I'm going to how can we utilize all the data of the extra day that we get from T-Rex and she has and I'm 6th and may be buying those gaps and be able to identify students just what you sent using exactly thank you honey so with your ex in years we have different kinds of reports that we wanted to take a look at it in this is not just the only reports are related to do that would be useful for that interstate and Interstate Carnation this after the ones that we have come to my house but like I mentioned this session we don't want to be just a one way we want to hear from you so if there's any best practice if there's any reports are you know what they didn't mention beautiful Bridal are useful when it comes to assisting enrolling the children that come back to our district or went around contacted by another District I think I can run their support and gives me the info to the day related information we don't want to hear from you just reports that we We can brainstorm where the unique student count in my concern Mobility that recent mobile market wagon students they always wind reports this Administration the formula Newport Mall secondary credit for mobile Youth and then we also have the disorder and reports for grades 1 through 8 and 9 through 12 this is one of the most popular for its if this is the most fun report I get the reports of which reports around the most which is a fine reporter eight it's the one that is most why because it's a complicated count of students so TX and she is based on enrollment. And this goes with our RVs in 9128 31 this report times each student's only ones so it doesn't matter how many times does the student move into your District or enter your school the student will only be counted once even if the student has multiple enrollment records so what does it look like so this is one of and for the purpose of this presentation the data is we have 00 burnout other cut with the words of the names of the students for prison information but this would be something that it what it looks like I think this is a regional reports that Iran wanted for your District now how is this 04 interstate and Interstate coordination so these report will give you the the population of your reason or your District how is that useful poor coordination are they know maybe they're not useful your District when do they go the next District in our how can you serve your sentence if you don't know who is in the district of who's in the region this is the first time if you end up if you run you run you run you to the program that are for that will take it that far before that you should be running everyone when you get access to it is unique because he's going to give you an idea of what my children. And then also has different Indian like asthma mention you he does give you an idea when they roll you may have already withdrawn so if they have withdrawn and and you see that that was utilizing them said you see take a note in picked up anywhere that means that a child has already moved on but because they haven't been picked up anywhere that could mean that this child is not being served in another District so how do we get to that so yesterday the most important asset the unique student County gives you an idea of the population that you have and also like you get to see it in chance like whenever like the grade and age and so you get to see it in chance then like okay service wise you know that's more like inner right like that's more for a district like what what potential Services can I provide I know I have a big amount of students in the 9:51 11th grade so that means a lot of credits a lot of you know checks you know transcript checks and so that translates over to what you said is more if they do leave how can I plan ahead so that way whenever they do leave I already have a plan of action as to how many support to make sure that they don't lose credits as. that's that fun to think it had it for Future Insights as well so I like I love that you need counted message do you know that the first report absolutely thank you note that is a great incentive to not be this time it was just a presentation but we do want to have a conversation with you guys absolutely running beers and then I didn't even think about it because he does break it down by grace if you only have one or two kids in high school and most of your gifts on an elementary does it really make sense that you will be utilizing both of your phones at a high school level resources or do I need to adapt and you know what most of my keys are at this rate levels what is available how do how do I how do I add my program to the population I actually have so that's on you planning for your pro it also helps that compared to compared with students enrolled in the district has given idea of the percentage of migratory students within your District also breakdown for always wise correct thank you Miss Davi absolutely I just give you like the demographics the population of the district has obviously this is a regional one so it's going to have more General idea districts are a little bit more I guess I'm going to see what the district needs at that time the other reported the migrant student Mobility report it's another placate account of students as well Jake Sanchez select students based on the pain and Roman. Now this is little difference and this report account each student one of the Migrant Mother report will tell you where they're coming from so where is that where are they going to or where that they've come too and I no mess we'll talk a little bit more about this one how does knowing the mobility of your why would you have to report to the next one is also the same will explain the difference but this is just that report that tells you where the coming from or where going to and he's good he's going to give you a breakdown of the states that you kids are going to I don't think it was in this is our region with Texas and deliver the heart of it cuz I mean we're a big States we might Templar would be running I'm available for that also include the district's so it kind of gives you an idea what this how is it useful for that interesting as knowing what what states you kids are going to or coming from that would help you would give you an opportunity to prioritize maybe some relationship-building with certain person in certain States absolutely you are absolutely right. Because if I know that I have a ton of kids like the most kids are coming from California so it's a total of 18 the next one are you the Michigan North Carolina or Los Angeles or we Sienna those are the big the big state so what can I do as a district as a unified she doesn't have a large numbers of students that coming from those I can see if I can develop those relationships with someone at that steak that's why we also have to get my PTO I might be scared to assist you with that in the statements echinacea Ossipee 8in can help you with that food really good to to to strategize and make those connections in why is that important well if I have a large number of kids are coming from California and I have the bill of this relationship I have a contact in the California Pro Michael program or or I specifically know that most of my kids come from one from a district or region in California I'm a cop. Contractor doesn't that make it all are you scared to do every child and to say it you know what I need this information that we said we should be utilizing them 6th but because we are building the relationships we already have an idea who we're going to be hearing to who we can contact Cool Whip might be contacted by because I was the other thing to see if a lot of these kids are coming from California then I come to Texas but then they come back to California chances are you are going to be getting there a notification data request vacation or be contacted by a call in California still gives you that idea and it's good to develop those relationships I know that we have had some interaction in the chat so let me the forever of ID information you want to build a relationship it's about building relationships and knowing where they're coming from and where they're going to so probably not resource and having that joke location cuz if that's a they're going to Arizona on D may need keep the heat packages or that we idrc things that they're going to need for later so those are different things at different patients will have different needs for our students element we actually have the other mobile family mobile migratory student so they might also has four chickens by state region district and even facility so you can you can really drilled down to two the facilities within your District sport uses the curity to qualify the data retrieved for the report and its report leaves the student information according to the from into data for each other for each student this includes information regarding the qualifying Arrival Day and generation day the other thing with the recently mobile allows you to select the. Of time the other mobile storical idea of the mobility this one you can say Okay within this. What is the mobility looking like for my kids at my Elementary School in my district I might reject master if you're in the position you're not going to like it so we can but if you need any help with your breathing once and then also the seller we can also go on that at state level as well so this one's very tells you okay the kids are moving to this either moving or coming from the state you just mentioned to say this one specifically tells you are they moving to or are they coming back from another state series really useful so how can this be utilized to 2000 that you you are better connected with your partners and you were able to to create a coordination and collaboration with other districts in other states and the one thing I like about this report it says. have the q80 and it's a big difference from the other report this one with the q80 there's so many ways you can use for purposes of your family so you know that again they're going from one place to another and you know you can see a trend happening and that's what I like about data you see the trans you're able to see them you're able to predict sometimes of what the mobility is going to be like for your family and if you sleep to a certain place then you're going to know that there's going to be more families as well follow attract students provide better support yes more more specialized reports for support for our families for sure yeah and I do want to hang out I want to ask question if you don't feel free to answer that's okay I do suppose when you do because I can generate a report can be great and all that but if we're not utilizing it the impact this is lesson it's invisible I got something I promise is not but we do are you are you guys aware of these reports are you guys running different ports could we benefit from baby marketing them even more so like I do want honesty please I guess things that I got some things. If I say that I haven't done that in years you're not getting in trouble I promise that's not that's not the kind of session we were on and that's not the kind of person I am I'll be brave know I think God we could utilize them a little bit more I think that even you know at the region and I think at the district level we tend to run those that pertain only to like our niche hit me right which era is our current population and so are there other reports that could potentially like you know and we've been seeing it with m6 and these these reports kind of are like their brothers or sisters Wright siblings and still is useful because then you start tracking the student use you don't lose them as easily especially those osy I think right and so definitely marketing down a little bit more I would what's up for that Nest absolutely I got you thank you Nelly and anybody else I I haven't run in I don't know I used to running man it's been years since I've run a mile will be honest I have certain ones I run but these two I haven't run him in a while we could mark it up some more to you to utilize them be they are good reports get into our little thing and these are the ones I have to run and then you get so busy and you don't want them if I think you was my friend. Russell Rogerson brings a really good point we do understand we know how you guys are we know how how much work entails to serve student so we're asking you all will are you sure that you're running the only thing that I will say is beautiful give you an additional tool do cats understand your population a little bit better but we do understand their days turn over because the other thing is if you run you to the program and you never been exposed to this kind of reports that I go to the report page and is huge and I'm like I don't know what that is all I know that the ones that I need to run has the unique to him and that's what I stick me and that's why we do understand that but we also want to change that because there's a lotta body you on the data that we having no systems but at the end of the day in that value is not being distracted either it is important to be used that might as well be useless so how can we make it easy for you guys to be aware of it at every level and the other thing is you're not like sometimes we do we do get request is that what can you can you tell me the information about like the Millennium in which you can run a weather report do do do portrait created with the needs of of the mastiff in mind I think we might just need to do a better job opportunity saying and in and make sure that people are aware of the value in there in like 10 this is not like any trouble I do appreciate the Rivalry of the people participating with apartments or condos or you can cover the sun with one finger there's something we have to be aware of it it's awesome isn't like running this report if you're not aware of your population how can you serve them so either if we were not aware of the issues that you guys are facing how can we try to alleviate I do appreciate the honesty and in the bravery and and the conversations we're having today and just act like a doctor Oxford's had this been a lot of turnover of that there are a lot of resources that we have you can always reach out to me I'll be happy to find some time and I challenged her and Dr Oxford is one of them I'm so sorry and but I mean I'm here to help you guys sending all the reports and seeing what we need so thank you tarn-x reported they're out of school shoot through 40 do we have this out of school as we had told students that should be of high school age that's the key word now we can only run the reports correctly or with Fidelity if the data is included with the deli so a thank you I commend you if you're at a excentia specialist who is encoding because the data that we have is only possible because of you guys make sure that entitled to a free education in the state that is the definition of a migratory child is not currently enrolled in a k through 12 school out of school is for the school year has chosen so for that that's how the report out of school you with work and I think Touchback to that report and how did they marry you or how do they talk to each other will the drizzly mobiles by students we can go ahead and go see what the OS why is and where they're moving into and see what best resources and support give to those students so this is what the report looks like and I can make it big enough for you anything you'd like to add we are the participants list and thank you for bringing progesta absolutely did the usefulness of the reports are going to be tied to the quality of the data and I mean you can see a twelve-year-old there that is listed as a noise why would you say that that report supposed to run for a high school age but depending on the quality of the quality of the data and something real important to keep it what borough is why I mean we are starting the program as I know is why they always walked population is one of the hardest to find and so whenever you more like this gives you an idea of the population that you already have you can also utilize it to to strategize to the how do I continue or improve my recruitment number with money so it is important that we know the population with her so Mitch Camacho mention we need to report to be able to see how many hours wise we have to be able to serve him and be able to play if you don't know your population you cancel that simple if you don't know how many kids you have is going to limit the type of services that you have also if you ever want to go reporting you see that there are certain Trends in there gives you an idea and it would be more like a district summer I know that he's going to be a limit to your District but for your region if you're around the Eyes by the person you see that there is a large bucket in certain geographical area so it's at the district gives you an idea of potential recruitment that could be happening in there as well so you can utilize at daytime in that sense I just have a comment on this report to let you have a 12 year old man I met them in in 12 years old okay we got to see what's going on with it even the 13 year old are 14 year old cakes and also if you don't you know like me when I was with India how would I would try to keep track of all my students and so I'm not supposed to have any I was like for this District. What's going on with you today I'm so this is a conversation that I had to have one regions like he around this report but you don't like I said that all of us are human we will make mistakes and this is that just checks and balances you and coat the date and then you know you run the report to ensure that that day incorrect correctly but it's all good the type of service or reaching out to that could be different than if you're reaching out to a 20-year I didn't know that yesterday of the purpose of the program is to Eastern Correctional in nature and we do want to get them either back into school or into some kind of educational apparel for the conversations that you're going to have between a 20 year old and a 14 year old I absolutely different if you have a 14 year old that is why how can we work together to ensure that they go by Scooby-Doo they should be in a twenty-year-old they could be sure to work I don't have any interest in going back to school or I was actually never entered the location of system in the United States what what other needs they have that we as the bike Camp can help him with it also gives you an idea of the type of population that you have in the conversations that you can have when it comes to to reaching out to those two another one that's very important is the any mutation report and one of the reports that you can have in student with in relations to know without immunizations and student with or without immunization that's the way you can run this report suggests Wyncote this we have made an enhance menswear of we only have the immunizations are required by Texas now I know some of you will get more there are more vaccines and you'd want to and cottam that's entirely up to you we are required just the once in Texas and and there's a drop-down where you see all the other immunization and this is important why well enrollment rate of sometimes we talked about that red bag imagine how long would it take for students to get those immunizations and on the record if we didn't have the technology that we have currently today so this is what kind of like what it looks like we see all the invitations dates then the names this is one of the Region's and then type the name the unique student ID date the current as ID and roll type great musician date and station absolutely in a second know that that there is a clause that allows involvement of migratory students with other immunization using additional time together having said how many of you had there with a district that won't enroll my child because they don't have their immunization record a app so I got somewhat weaker easier way to get it is if if I have access to two two DS and us and I can see the the immunization record I can get a fairly quick way to alleviate having said that it's only depending on the quality of the information into so he's really highlights the importance of like if you know immunisations related to a child and you see that there is no Listen to I would encourage you to for you to include that because that could really alleviate some of the clothes when it comes to enrollment for some of the children Additionally you know we do have data request and you can run it that way boy back back to take a lot longer if I could take at least a few days so it's really important that that if you have access to that information and used to see the PX and you have like what hasn't been updated I will encourage you to please include that information in their breakfast how to make it easier for that child in the future so the next one is a form of formal and informal this is just telling them okay so the STAAR test now we have thank you TJ and the state assessments those are being uploaded automatically so as an automated process but again this is a report that tells you of this course this assessment scores that can be different things like you seen that grow with their you see 56 math growth so those can be the help me out on this one is so dumb. are there so sorry there's a question on the chat and it's from the station's is there report the required immunizations from Texas let me know let me share my if it's actually already there if you're from Texas you already have that of pre-populated for you on gsn's yes so the ones that are there they're going to have that oh I'm going to go ahead and go to my peeps and Chelsea to show you a really quick if it works nope I mean it's a chance I'll get with you what was done at show me five Grand Canyon but I think we did in November which is way sooner that we done is isolating was in October we are working and we're working with the state assessment office here within TX and yes yes to give those assessments as soon as possible so we are on the counter to hopefully get them at the end of the summer between August and September so we're able to improve that they are the makes it a lot easier for you guys to do not have to worry about putting those State assessment having said we still encourage you to review them because sometimes we are unable to clearly matches student with information that we haven't eaten yet and the state assessment office so they might be some children that are not encoded or provided us with my because we were not able to match them just remember that you guys still do that and if you see anything missing you able to add the we haven't removed the ability for you guys to isn't that the old what is happening a lot sooner is happening on on behalf of th and and I just left work that you guys have to do but we still want you to guys to review it just for the quality because I know that you do have a US District of access Google scores and you might be able to match it closer than we are able to at the state level so you'll just have to keep in mind if knows if nazur or Korean consider this more by if if a student came to our region is there a date I guess a date cut off or something about the assessments I mean I'm thinking if they're already identified if they're already in a find migratory child than those assessments will upload no matter where they are and then they should be visible when they come to us is that incorrect once we have him go to the traditional I guess that depends on when they say. upload happens if you're not seeing them after the state upload that means that they are missing and then if you have access to that would encourage you to to include that as well so I'm okay you know they're there. and then you still see that the child has those doesn't have any scores chance about the Dodge how we were unable to match him and that's why they're probably missing student ID and though the other outside he's and sometimes we're not even imagine my said the missing State assessment data from download that guy would a Xavier original and the regional level or district-level go ahead and run that report and you'll see if you don't have any it'll just say you don't have any students if you do have some I would encourage you to go ahead and go them out or get the proper data source and that way you're able to encode on the weather cuz the one that appear on the missing statuses and after after ta has announced that the state assessments have been uploaded then yes before that we will still encourage you to if you have access to those assessments is still in court and the reason why I say that is because this affects me counts so if you already have the scores in the state of his mind hasn't happened I would encourage you to that you guys to enter them in there because that that can that can mean that a child has been identified as PFS and gets that additional support and then once the state assessment happens we override so if there's any mistakes that does what we are I saw the state assessment is done throughout in collaboration with the state 58 + 2x and yes that will override everything that was manually enter but then once we announce it and then you run the report I would encourage you to please enter enter the scores for any child is still a person report Amazon Plus I apologize I cannot show you the peach because it has I have to have a student information together the next one I think Miss Victoria she had talked about ask about it so secondary credits for molokhia I'm sorry credits for Mobile use this one reports List information students were do not have a secondary academic credit for a new school year or students with credit so you this is the way you would run the report you put your Regent for me because I have state taxes I don't have everything but the four Regional users already have the pre code in if your District you have all these three pre-coated you can run in my SSID qid or type a report student with credits without credits the school year and enrollment types you can do your peace in your eye just for always wife going to have those credits as well and this is what the report looks like so I don't know if that answers your question was Victoria Finish Line awesome how is this useful when it comes to that interesting to say coordination if you have your zipper for the how do you utilize it my credit record of what I'm thinking. Droxford yes that would be one of them over always wise and work understanding that you don't want that student to take math or Algebra 1 twice or lose credit for a partial credit that we have that they already have another States and then they have to repeat the whole semester so it's important for a student special because of our graduation rate as mobile students day it's as low as lower than the regular student without being labeled right mobile so maybe this is one of the reasons why because their credit not matching or the credits are not having or you were not able to assist them or having those credits in place for them absolutely an endoscope back to the whole thing about the quality of data so if you do have access to to credit the kids are complaining but then we're not being and not being in put it into two years and years. I also texted and then like you can affect whether or not a child has to date this implies once they move again or whether or not they get credit in that affects graduation so important that if you do have access to those grades they're being entered into TX and yes is there a reportable hours to check with which students the status of Indiana are injured or at the great level or above grade but you do you mean like if they passed the test the data that whether or not they passed the test cuz I know we have access but then Arias he a platform such esteem a candid Euphoria to check that data but unless the peins district person has coded the children as migratory we can't pull those reports to cross reference everything so I know on the astrology King Highway from the detailed reports within the Ellen a student profile sheet it does asked you know which students in grades three through eight are at above or Meats great love and so that's why I was wondering you know if it's something easier than having to go through different platforms to gather that data for that entry so whether or not they met or because we utilize the dose cost to to whether or not encourage Charlotte to PFS the only thing the only differences and in this kind of create confusion something is approaching we still taking us Waylon Wilder the school say like no approaching his passing but it's the way that we Define PFS approaching means that the child is still at risk of failing to to Midstate Sanders so that that is the only difference you can run the report it should give you that the assessment results it'll tell you right there and it will tell you a brooches and we'll count it as failing that's one of them like we get off that question all the time and it's just that they need they still need that extra support it doesn't mean that they have mastered the assessment they still need that so in our for our purposes yes it is because we do need they do still need that extra support from us so it does tell you and I went ahead and went back to it and gives you this as some support anything that we have it sent to automatic automated upload if it's matched with a student that's a goat so you're talking about the excuse me I'm so you're talking about the missing State assessment data from download set what are the formal and informal assessment of the passing do you still have to go through and look at the scores and tells you who passes and it'll give you that and when you and Cody formal if you're going to include the formal and informal assessment the drop-down as well at all give you approach has me to Mattress but then when you put it on the report it'll say approaches or it is but it will be counted as failing we did at the approaches I'm sorry ma'am and you said that that report was the formal and informal assessments report is that information can be found yes okay thank you we're going to give you guys a PDF on the up though we're going to give tmip the PDF of the reports or of this lights I'm sorry the slide deck and then that way you guys can have it as reference and if anything was Victoria if you need any go ahead and give us a shout out on the ticket system and I'll go ahead and drive so if you got if you didn't have any questions there is a ticketing system because I guess that helps us keep track of all the questions but yeah absolutely for you now that yes you can can the regional level than they can reach out today and then the last report that we have one that has the transfer documents and this is where we used to use the the red so they're willing to put the the unique ID of the family of the children within a family run the report that we created a basically a transfer document that will have grade levels we have immunizations you had assessment because all he had all these kinds of information are useful break but again with the risk of paper and all that that means I still believe that this is a very useful tool or whenever you know that one of your family's is moving is there. Do you know what I'm moving you can run the report and in just maintainer within the system and that way whenever you if you do get any data request that information could be found various lie within the transport. because basically the report was creating the way that the captures most of the information that is going to be necessary work for this mobile students so I still recommend that you guys at least aware of it if you don't want to run that you don't have to you can but once you get out the door cuz you could run it and you can get a lot information that way it's a useful thing just keep in mind we are moving away from paper and all that with you or even emails will utilize M6 notification for this is very useful as well any comments and questions about the transfer documents have you guys use them before and all transparency because I'm home I don't know what this report is that move on and with the m6 of her. I am six report Castle M-66 is the web-based application that leaves the state my run assistant super this a single consolidate student record a containing the magnification program mini Monday. Elements of MD East to not only handle National migrant transfer also facilitate enrollments placements are the crew in my participation like a mention M6 the big proposal story you see the meaning of data elements so M6 has minimum data elements this is what they're asking so I'm 6 is very useful for to get information about children. M6 will still give you more information for kids with in Texas I thought so how does it how does it work so the end-user stay they entered in new state data into TX and yes I've been PS and yes every single night since you were such a file transfer that goes into 2 m and 6 so every day information is being updated and M6 received from but they system in this cage at the Exxon yes and then the user can view a consolidator from all states and then end users that have accents when they can secure access to National Merit or Aveda children later you see how these two systems work together to ensure that we have a Consolidated system that allows for data transfer and also buing of all the important data move notices and data requests this is like no sense in this is how now in our times are out of the yunginz in the migrant program is the way we use to communicate or move notices reminder illumination about the relocation their request and Miss Lily is here she's the one she's been monitoring and I I see it at the stake they will I see all the messages and it's windy as well about today to request make sure that if you you have a d request that it's promptly I guess I dressed resoft because we want those students to get the best or the most current information and you don't want the students to like again there's no great there of course we wouldn't want them to repeat that just keep again our program works as we have our students at heart and the first that the best interest of the way to operate I'll go ahead and get with you or with your specialist and I'll go ahead and address that question with her do you want to add anything about the dinner concert whatever you do in this s*** on my notification of therapist please include as much information that is secure so don't include any sensitive they are putting through like the u.s. ID or M6 number for the students a contact information contact waiting for yourself as well so just whenever you create one think about like what would I need if I don't receive the moon notification or later cuz what do I need to resolve it and do the same thing whenever you create one so that's just something to keep in mind we do see a lot of them. what does they move to Texas to Texas in the winter that's fine that's all you've got sold if I'm going to give you that stuff that we have to work on that manager in especially with the team if now and my feet is being very useful when it comes to helping us resolve some of those they are requesting will notifications that I just address to the state so thank you too windy and thank you too windy for helping us with that and they also collaborate with any man in the PX and yes or yes absolutely Cynthia might be because they have access to the state out of the database is on a state level so it makes it a little bit easier to try to figure out that being said sometimes it's a challenge because I told you that I'm moving to Texas we all should stay so so like a child we have additional systems with you gutter Fest kind of works go ahead with Wendy I just wanted to say please put something in the car does the worst ones are the ones that just come through and it's got you know it says Wendy for it and then there's a blank comment and then we're trying to figure out yeah I mean we don't even know where to start we don't but if you're saying you need help or the families left or where they've gone or I mean it just and then we have to try to figure out who you are and where you belonged so that we can track you down cuz it doesn't tell us what district you're in or what your contact information is and so we use Google a lot so please okay so with that said we do have the data request and we have the steps on here but the data requests you should receive a response within four Fortune Days just us you're giving that graze we would love for you guys to receive that Grace of the four working days again having our students at heart thank you Miss Wendy a subset if you're in Texas you'll see my name you'll see Wendy's you'll see Lily's Ness and the beans well so I'm 6 automatically Rod Stewart request to active data administrators if you're a regional administrator you will get that data request and we will we do help we do they will relay it to the district level so I'm 6 and student data what are some things while we talk about demographics we talked about the MDX like though minimal data at our demographics course history assessments and enrollment that's the day that you'll find an M6 one of them would be the course of history and assessment data the courses for an assessment data will give them the child by viewing to Consolidated historical record of the child and you'll see two results you'll see some has the state of Texas and the state of California however you have the same M6 number because you have the same information all you got to do is click on it and then you'll see the state information for so this is a course history State assessment data I'm sorry too many did Ed do you want anything I'm just wondering nothing nothing to the end of it so I want to we want to give enough enough chance to immunizations that you can click on the back row from the other side. I will also show you that the record that we have weed in Texas and that is going to be reflected on what we put into the X and you're so just keep in mind we keep talking about it but it is really crucial the quality of their I'm the system really depends on the quality of data that we put into it and this isn't just a Consolidated student report it gives you things that can give you the name the m6 ID number the submitting States and it was a qualifying arrival they throw the q80 so it gives you all the demographic information that was encoded into one of the state system and now we hold it onto M6 so there may be some sometimes that there are states who doubled duplicate the m6 number ID but then that will take care of the merges on our end we receive them from other states and what validate the data and then were able to go ahead and merge the student profile with the latest history on Kodi again but if you if you have a new child you you complete the Seattle and you're about to go and put it in two gs and yes please always check the chocolate and bean identify before because what are we end up with duplicates that eventually get it also into them 6 and then we have to resolve them in both systems because really please make sure that you are checking and I know you guys are speaking to me to require for the eagle like to that quality do some of the reports and I like the way of Miss Nellie and put it like they were cousins sisters they all talk to each other it's really the same person right so whatever again whatever days of the week identity x e n gs is going to end up in m6 and vice-versa so some of the reports that we talked about before I go there different user roles and have different access to different reports here in Texas everyone is a secondary and so you will have reports to the user account, so the reports that you will see are going to be the m6 ID count Democrat fix enrollment and course history assessments so son limited reports that you may have if you're do you have access to select student information reports and Mobility reports and there are some selected individuals by region who will have a user administrator report and will have a more reports in that acts in that matter and more capabilities for the sake of this presentation we have just a couple of reports and the reports that we have are within the student information because the majority the people have the access to those one of the report's is the m6 ID count so it's an under placate account of M6 IDs and it'll tell you if there's any more matches or M6 ideas with multiple States and multiple States and this is something that we are against those who will be merges and when there's duplicated students and it'll give them it was that oh that report there are other reports and this is one of my favorite reports the potential missed enrollment now uses report to identify Trends in the migratory children with the we missed enrollment in your state this information can we use for planning identification and recruitment strategies by this is more to find locations for families had not previously been identified and will provide you a list of students of children to the district so it gives a trends of migratory children with potentially missed enrollment this information can be again for planning idnr this report relies on the fan the m6 is full of data from all 46 participating States so it is possible that the state may report a child that has moved to a state but your state was not able to pick him up right of the buy it from the back to school. Is potential Hadlock Dental for us to have any missed enrollment reports that way we can support our state identification and recruitment recruitment efforts so in this report now this is I know you saw that a 2000 224 Stenton Smith in Texas this is not accurate. This is just data and the train site for training purposes okay so how are potentially missed enrollments check for children who are five Interstate but may not have been identified or enrolled now when you go into the filter what what are some things that we can do so for example to explain how potentially missed enrollment report Works how you check for children who arrived in your state but may not have been a well what we're going to do we have this right here is the potential and Miss enrollments filter and this is how you haven't populated and where I'm going to go ahead and addressed some of the aspects of this report to be able to find some find some of the students so you can do it by count by count by now the count B just it's buy M6 ID or q80r take me to return to list of children with no date that stuff pictures of residency this following the qualifying move and it's under placated vacuity will return a list of qids with no date that's Dallas residency now it could be. Don't take it by heart just because you have that list of potentially miss students it doesn't mean that we all missed them or we missed them in our state there are different data sources it could be that that student has two three and 600 IDs that could be that that students of P2P cartooning 3 that may not be encoded into the m2ts and Jethro State system so there are different reasons why students will appearances list the qualifying time tournament we're going to determine and look for either most to your state or removed from your state so using qualifying move to State student children who moved to your state so if you want to list two students were moving to your state and you can see the Trenton The Wider net for students who frequently moved from and return to your state so this our just difference of Nucynta qualify removed from State as well just again it gives you a broader picture of the students that are moving to our state weather moving to now data is just for us to analyze and be able to find friends and this is a one-way to be able to do it we can potentially match or marry two of the reports you can have your student unique rapport or the mobility report and have this report and be able to match it on Excel if you're able to do that or have some sort of understanding on Waters where the students going and where are they coming from going to live with us because we're pressed for time but again you will find this a we will be able to give this presentation to tmip that way you have it for your records and you can go slowly and how to run those reports great thing about txn Chavez and I don't mention it enough and if I do is you have the train sight anything you do on the train site you were not translating to the production site so you're able to have a sub box for Stay and Play weather report and see what those reports are for and how what they do so that's something that we we should work if you haven't done so go ahead and utilize it play with it if you have any questions please reach out to your specialist if you are district and specialist please reach out to me if you need any help with any of the reports or understanding the reports as far as resources so because we do have Elias here I've not able to put my more of my my information or the ticketing system but we do have team up another tea right all our families and staff if we go into Jason my Grande. Net you will have two portals one for parents and families and one for the MEP staff that means you stop you will have if you're in Elliot you do have resources there for just Lea if you're an idiot part of the ESC you'll have more resources and access to the ESC level resources that we have anything on this one we're good. Anything if you have questions about my can please go to text Megan Dunn net you will you will find very useful information if you don't find it there please let us know if there is an option there too contact the web portal and then we can work on getting that information there as well so please definitely that should be a bookmark in your web browser see if you work for the Mike and Department I can't promise you he's going to be very useful and this is our contact information I have a director with the t i m e p systems initiative by ta we do with the help desk of the manuals pregnancy training anything in that within that that's all is that umbrella where the ones that give you guys that assistance technical assistance for it and of course t a m a r i know she wants to say something no thank you you all are doing a great job thank you so much for that overview Ness and got it in there preciate that I would that said if you guys have any questions I know RE 2 minutes we just love spending time with you guys so much and I and I put on the chat patient link again it's really important that the that we know whether or not the things we're developing for you I use. Please feel free to to be as honest as you want to feel like that's okay to just let us know when you're like the other side road opportunity but we really do want to hear from you and and what are no you found this useful I don't even know if I do this myself I know what you mean what you mean what I'm did Miron coordinator be a man. It really is a pleasure to work with you guys and then we hope that you found this useful and that you have a if you have a good Valentine's Day and please respond in around attendance as well Yankee buddy from what message was as possible because this will allow us to prepare more material for you guys anything that you guys we need to be able to what are the things that we talked about was maybe we need to stop talking about reports so much and do something else whatever you guys think that will be useful for the program for our students always students first absolutely and thank you for everything you guys do for them Mike Martinson by rhetoric students of Texas

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